Still unsure about FERPA?
The following actions are Allowed under FERPA by faculty and staff:
- Releasing a student’s information to the student when his or her identity can be positively identified
- Remember, telephone and non-BSC email are not reliable methods to make positive identification. BSC email is allowed.
- Posting grades to GeorgiaView
- Protecting or securing confidential information on computer screens or desks from unauthorized individuals
- Handing students graded work directly to each student in or out of class
- Making sure that grades are not visible when returning student work
- Providing student information to school officials with a legitimate educational need to know
- Paying attention to any confidential indicators, such as a FERPA restriction on class rolls
- Understanding that Directory Information can be shared with third parties without student consent if the student does not have a FERPA restriction
- See your class roll to learn who has this restriction and who does not.
- Shredding or destroying unneeded confidential documents (i.e. personal notes and emails about specific students)
The following actions are NOT Allowed under FERPA by faculty and staff:
- Sharing information about students with third parties, unauthorized parents, or others unless the student is present and provides consent, or the student has voluntarily provided a written request specifying what information you may share (i.e. letters of recommendation)
- Sharing Directory Informationwithout a written release from a student who has a FERPA restriction
- See your class roll to learn who has this restriction.
- Emailing students any confidential information, including grades, unless specifically requested through their BSC email account.
- This information can only be released directly to the student in person, on GeorgiaView, or through BSC email. Posting confidential information to other websites, email addresses, blogs, etc. is not allowed.
- Releasing a student’s class schedule
- If there is an emergency in which an individual needs to locate a student, refer them to Student Support Services (229-243-6924).
- Asking students in the class to hand back graded work to other students
- Leaving graded student work in a public area
- Sharing or discussing education records with your colleagues or co-workers unless a legitimate educational need exists
- Throwing away education records