HANDBOOK FOR PART-TIME INSTRUCTORS   BAINBRIDGE COLLEGE 1998

Source:      Office of Academic Affairs

Revised:     March 3, 2000

                                       PART-TIME INSTRUCTORS' HANDBOOK

                                                       BAINBRIDGE COLLEGE

FOREWORD

SECTION I.  ORGANIZATION AND ADMINISTRATION

Board of Regents

Chancellor

College President

Organizational Structure

Organizational Chart

SECTION II.  PART-TIME FACULTY EMPLOYMENT

Compensation

Employment Status

Evaluation

Faculty Employment (Minimum Qualifications

Orientation

SECTION III.  RIGHTS AND RESPONSIBILITIES

Academic Freedom

Class Attendance

Learning Center

Class Record Book

Official Files of Tests and Syllabi

Faculty Member's Absence from Class

Information Furnished to Students by Faculty Member

Mid-term Grades

Scheduling of Course Exams

Office Hours

Reporting Grades

Suspension of Classes

Teaching Supplies

Writing Across the Curriculum

General Education Student Learning Outcomes

Computer Literacy

SECTION IV.  LIBRARY

Objectives

Operating Policies

Audio Visual Equipment Procedures

SECTION V.  BUSINESS AND PERSONNEL MATTERS

Bookstore

Campus Security

Emergency Procedures

Parking

Records Laws

Drug Free Workplace Policy

Sexual Harassment Policy

                                                                  FOREWORD

Although full-time faculty members teach the majority of Bainbridge College's courses, the college does use the services of several part-time faculty.  Some have provided service for many years.  Part-time faculty members are a vital part of the life of the college; their loyal service is greatly appreciated.  Part-time faculty members must hold credentials comparable to those of full-time faculty members and also must meet criteria established by the Board of Regents and the regional accrediting agency.

All part-time faculty members should read the Bainbridge College Catalog to become generally familiar with college policies and programs.  Although they are not required to serve as academic advisors, they may be called upon in their classes to answer questions of a general nature.  When in doubt, the faculty member should refer the student to his/her academic advisor or to the appropriate division/department chairperson.

The following sections provide information which applies to all part-time faculty members regardless of the division/department for which they teach.  However, individual chairpersons may supplement this information with guidelines for his/her own administrative unit.  These chairpersons are the primary source for information, supplies, special requests, and administrative assistance.

                               ORGANIZATION AND ADMINISTRATION OF THE

                                            UNIVERSITY SYSTEM OF GEORGIA

Board of Regents

The governing body of all thirty-four institutions in the University System is the Board of Regents of the University System of Georgia, a constitutional board created by a 1931 act of the Georgia General Assembly.  The Board is composed of sixteen members:  one from each of the eleven congressional districts of the State and five from the State-at-large.  The members, who serve seven-year terms, are appointed by the Governor and confirmed by the Senate.

Chancellor

The Board of Regents selects the Chancellor who holds office at the pleasure of the Board.  S/He is the chief administrative officer of the University System and is responsible to the Board for the prompt and effective execution of all resolutions, policies, and rules and regulations, adopted by the Board for the ordering and the operation of the entire University System and for the government of any and all of its institutions.  The Chancellor has the power to veto any act of any council, faculty, or committee of any institution within the University System.

College President

The President is the executive head of the institution and of all its departments and exercises such supervision and direction as promotes the efficient operation of the institution.  S/He is responsible to the Chancellor for the operation and management of the institution and for the execution of all directives of the Board of Regents and the Chancellor.  All actions of the faculty, councils, and committees are subject to the approval of the President.

Organizational Structure

The Bainbridge College's organizational chart is included on page 4 for part-time faculty information.  Key personnel with whom part-time instructors may need to interact are listed here.

                                          PART-TIME FACULTY EMPLOYMENT

Compensation

Individual institutions of the University System have the authority to determine the rate of compensation for courses taught by part-time instructors.  The current compensation is $500 per semester credit hour.  The amount of compensation is specified in the letter of agreement issued by the Vice President of Academic Affairs at the beginning of each semester.

State law prohibits prepayment for goods and services.  Compensation will be made in equal payments at regularly scheduled payroll intervals during the semester; the dates are detailed in the appointment letter each semester.  Checks can be mailed if the instructor requests the Business Office to do so.  Federal law requires that Social Security Medicare taxes be withheld, the amount determined by the information submitted on the W-4 form.

Employment Status

The Board of Regents has established basic policies for the employment of part-time instructors:

                                              "Part-time" Appointment Definition

The following items address the issue of part-time employment:  Non-tenured faculty employed less than full-time: (Source:  Administrative Directive to Presidents (7-19-82)

A.     Shall be known as Apart-time@ faculty.

B.     Are not accruing time toward tenure.

C.     Are not covered under the "Revised Tenure Policies."

            D.     Are considered temporary appointees, requiring reappointment from year-to- year (if and as needed).*

E.     If written agreements or contracts are issued to part-time faculty members, they must be appropriate to the specific assignments.

F.     Additional justification will be required when a part-time faculty member's employment exceeds one-half time for the year.

*   does not include Adjunct Faculty (courtesy appointments)

Regular part-time instructors (teaching at least half-time for two consecutive semesters) are eligible for full fringe benefits.  Regular half-time instructors receive contracts for specified periods of time (usually for an academic year) whereas temporary part-time instructors receive letters of agreement on a semester-to-semester basis.  Part-time instructors teaching less than half-time are not eligible for fringe benefits.

                                   Dismissal of Part-time Instructional Personnel

Part-time personnel serve without a written contract and hold their employment at the pleasure of the President, Chief Academic Officer, or the immediate supervisor, who may discontinue the employment of such employees without cause or advance notice.  (Source:  The Policy Manual of the Board of Regents, Section 803.1101)

Employment or re-employment of part-time faculty is based upon need for instructors, qualifications, references or quality of previous part-time work.

The college cannot make a commitment to a part-time faculty member until a final registration count for the course can be determined.  As soon as a course has received sufficient enrollment, the Vice President of Academic Affairs sends to the part-time instructor through the division/department chairperson a letter of agreement specifying the terms of employment.  The original of this letter should be signed and returned to the Office of Academic Affairs within three days of receipt.

Evaluation

Division/department chairpersons determine whether a part-time instructor will be asked to continue services on an as-needed basis.  At a minimum, student evaluations for each course will be administered toward the end of each semester.  Part-time instructors must follow procedures established by the division/department chairpersons.  Additionally, chairpersons may visit classes at any time to assess the effectiveness of teaching methods.

Faculty Employment (Minimum Qualifications)

The same standards for minimum qualifications apply to both full-time and part-time faculty  members.

Policy

A.  Minimum employment qualifications for all three types of institutions and all academic ranks within these institutions shall be:

1.   Master's degree.  Exceptions may be made for the following:

a.    persons of special learning and ability;

b.    promising individuals who have recently acquired the bachelor's degree and are proceeding with graduate training;

c.    temporary emergency appointments.

2.   Evidence of ability as a teacher.

3.   Evidence of scholarly competence and activity.

4.   Successful experience (This must necessarily be waived in the case of beginners who meet all other requirements.).

5.   Desirable personal qualities judged on the basis of personal interview, complete biographical data, and recommendation(s).

Typically a faculty member will hold a Master=s degree with a minimum of 18 semester graduate hours in the discipline to be taught; for those teaching developmental studies or technical areas requiring specialized training, some exceptions are permitted.

Orientation

Before teaching his/her first class at Bainbridge College, each part-time instructor meets with the appropriate chairperson who reviews practices and procedures and provides the instructor with written divisional/departmental materials.  Periodically, chairpersons meet with part-time instructors to discuss matters of interest and to explain any changes that may have occurred.

                                              RIGHTS AND RESPONSIBILITIES

Academic Freedom

Faculty members of Bainbridge College have all the time-honored tenets of academic freedom that are normally found in institutions of higher education.  These include freedom of inquiry and dissemination of subject material by all ethical means.  Instructors are encouraged to study, conduct research, write, and teach in any manner that increases their stature and their discipline, and brings credit to the profession.  Since instruction is the primary responsibility of the instructor at this institution, teaching is the aspect of one's professional life which must come first.

With freedom comes responsibility.  Each instructor is expected to give an honest, objective presentation of the subject material.  College instructors, as members of a learned profession, are considered authorities on many subjects.  The mere fact that a college instructor has "said it" will frequently give weight to the comment. Pronouncements, especially those "out of field," should be guarded because they may be misinterpreted by lay people.  Instructors, of course, may interpret information and give their personal views, but academic honesty requires that opinions be noted as such.  Because of the college instructor's unique place in the community, he/she must exercise tact, accuracy, honesty, concern for student welfare, and concern for the reputation of self, the teaching profession, and the institution by which he/she is employed.

Class Attendance

There is no institutional policy about required class attendance.  Some divisions have agreed upon divisional/departmental requirements.  All faculty members should make unquestionably clear in their course syllabi their policy about required class attendance and the effect that excessive absences can have on the students' end-of-the-semester evaluation.

Learning Center

Bainbridge College provides a Learning Center which all students should be encouraged to visit at the beginning of the semester and to make frequent use of the services offered.  Services available include: tutoring, study groups, sound seminars, study skills seminars, grammar doctor, PLATO, Regents test preparation seminars, and term paper seminars.  Tutors are available for many subject areas.  Tutors work on an appointment basis, though sometimes they are available on a walk-in basis.  Experience shows that students who establish an early habit of studying with a tutor do better and make consistently higher grades than those who sporadically seek help or who wait until the last two weeks of the course.

Class Record Book

If part-time faculty members do not plan to teach another course in the immediate future, they should turn their record books in to the division/department chairperson.  The chairpersons will explain their practice for managing class record books.

Official Files of Tests and Syllabi

Instructors must submit copies of all tests and syllabi to their division chairperson and to the Office of Academic Affairs.  This is one of the accreditation requirements for Bainbridge College, and such official files prove invaluable in the event that an emergency suddenly removes an instructor from his/her class(es).

Faculty Member's Absence from Class

Because the primary objective of the college is the promotion of learning, faculty members are expected to meet all scheduled classes or to make arrangements for the meeting of those classes when they know in advance about an absence.  They must make clear their plans to the appropriate division/department chairperson and notify students in advance when they know that they will be unable to conduct class.  In the event of an emergency (such as illness, accident, or family crisis) the faculty member should contact his/her division/department chairperson and with that chairperson's assistance make every reasonable effort to notify students if the class must be canceled.  Only in the most extreme emergency should a faculty member ask a colleague or staff member to post a "no-class today" sign.  Faculty members should normally hold class for the duration of the period unless there are extenuating circumstances.  Occasionally some flexibility may be necessary, but these times should be very rare.

Some divisions request all faculty members to complete a form when they must miss a class.  Instructors should consult the chairperson about this requirement.

Information Furnished to Students by Faculty Members

At the beginning of each semester, preferably on the first day of class meeting, faculty members must provide students in writing (usually in a syllabus) with the following essential information:

A.  General course outline.

B.  Absence policy.

C.  Grading policies and procedure (including course participation grade, if applicable).

D.  Office hours and location.

E.  Statement concerning plagiarism and class conduct.

F.   Clear statement of all course requirements.

G.  Clear statement of course objectives.

H.  Requirements about purchase of textbooks, supplies, or other necessary materials.

I.    Other relevant information as deemed essential by the faculty member.

Note:   Some divisions/departments may require additional information.

Mid-term Grades

Faculty members must inform the students about the date of the last day which students can withdraw from a class without penalty (mid-term).  Instructors must provide some written evidence of progress for the student prior to the last day for student withdrawal from a class without penalty.  In addition, the College requires a reporting of class members who are performing below satisfactory levels at mid-term so advisors can guide these students toward appropriate actions to impact student success and retention.

Scheduling of Course Exams

Faculty should construct examinations that can be completed during an allotted class period or announced final exam period.  If longer exams are required, the instructor should divide the test into segments and administer the parts over several class periods or consider structuring a take-home exam or other means of assessing the students= mastery of course content.  Other than make-up tests agreed upon for an appointed time and scheduled place with individual students, all examinations should be administered within the confines of the allotted course time.  If for some reason determined appropriate by the instructor, a student or students require(s) additional test time, the instructor must vacate the room for any class that is scheduled to follow the test period and must make arrangements to accommodate the student(s) in another location.  However, caution should apply to avoid any penalty for students who happen to have another course scheduled immediately following the scheduled exam.  To accommodate a documented disability, a student=s Individual Educational Plan (IEP) may prescribe additional time to complete tests..

Office Hours

Because of limited facilities, the college normally does not provide part-time instructors with office space.  Sometimes temporary arrangements may be made with the division/department chairpersons for use of a college room.  Part-time faculty members should make every effort to be available for consultation with students for a period of at least one hour per week for each three-hour class.  The best time for this consultation is usually immediately before or after the time of class meeting.  The location for this activity could be a classroom, a faculty work area, or a conference room.

Reporting Grades

All faculty members are expected to report grades to the Records Office no later than the deadline established each semester.  They should make every effort to turn in their grade sheets prior to the deadline whenever possible. 

Suspension of Classes

Classes will be suspended only if weather conditions are extremely hazardous.  However, personal safety is the primary concern.  Faculty members, staff, and students should use good judgment and avoid unnecessary risks.  If college operations and classes are to be suspended, college officials will notify the following radio and television stations:

Television                                                                 Radio

WCTV  Tallahassee                 WJIZ       Albany    

                                                WTCL      Chattahoochee

WALB   Albany                         WBCD     Bainbridge    

                                                WSEM     Donalsonville

WTVY  Dothan                        WMGR    Bainbridge    

                                                WOOF     Dothan

WTWC        Tallahassee                         WGRA    Cairo              WGLF     Tallahassee

                                                                    WQVE    Camilla          WPAX     Tallahassee

When in doubt, all college personnel and students should listen to one of these media.  If time and conditions permit, other media outlets in the service area will be notified.  Sometimes phone calls can not be completed because of downed telephone lines; thus, media outlets become the only tool for notifications about cancellations.

Whether or not "make-up" days are scheduled for suspended classes will depend on the duration of time required by the severe weather.  If only one class meeting is suspended, the instructor will determine how missed instruction will be made up.  Longer dismissals may require a campus-wide make-up schedule.

Teaching Supplies

Instructors should contact their division/department chairperson for instructional needs such as grade books, supplies, and teaching aids.  Secretarial services are available.  Instructors should purchase no course materials for which reimbursement is expected without written authorization.

Writing Across the Curriculum

Faculty members in all disciplines are expected to provide writing experiences that will require students to express their ideas in complete sentences and paragraphs.  In other words, evaluation of students' work should require something more than short-answers (such as phrases, multiple-choice, and true-false).  Every course should require at least some paragraph responses.  Faculty members are encouraged to require essays, including the longer "term" paper.  Obviously, the longer paper is more relevant to some courses than to others.  Helping students to achieve writing competency is the responsibility of all college instructors.

General Education Student Learning Outcomes

Bainbridge College believes that every student, regardless of the program of study, should acquire certain fundamental learning of a general nature which characterizes an educated person.  Bainbridge College regularly assesses to determine if students and their curricula accomplish these learning outcomes.  Students at Bainbridge College are expected to:

1.         Demonstrate the ability to communicate in standard English.

2.         Demonstrate problem-solving and critical thinking skills.

3.         Apply fundamental mathematical concepts.

4.         Demonstrate an understanding of individual and societal behavior.

5.         Demonstrate an awareness of the multi-cultural character of human values.

Computer Literacy

Students attending Bainbridge College must interact with computer technology.  The Library uses computers to assist students= searches for course materials.  Many courses either meet in a computer classroom or require assignments that use computers.  Students can request e-mail addresses, can use computers dedicated for e-mail in the Student Center, for Internet chat in the Library, for tutorials in the Learning Center, for word processing or other applications in the Library or open computer labs, or for registering themselves for college classes or applying for federal financial aid.  Assisting students to increase computer competencies is the responsibility of all instructors.

                                                                     LIBRARY

Objectives

A.    To provide information that is correlative to that supplied in the classroom and that is both critical and explanatory in nature.

B.    To provide this information in all pertinent forms and formats.

C.    To provide instruction in information access procedures on a regular and continuing basis and in conjunction with any discipline.

D.    To provide information assistance and support in classroom instruction, especially in relation to the use of audiovisual materials, and computer-based and multi‑media based resources.

E.    To enlist students, faculty, and administration in the selection of materials for inclusion in the library collection.

F.    To develop a patron‑centered library by focusing on the needs of patrons rather than on administrative convenience.

G.    To participate effectively in the total college program.

H.    To cooperate with local, regional, and state libraries and library organizations in promoting effective and efficient information services and resource sharing throughout the state.

I.      To develop a collection of local, state, and Southeastern materials.

J.     To plan for and respond to the continued growth of the student body and physical facilities.

OPERATING POLICIES:

A.    The library will be in operation between the hours of 8:00 a.m. and 9:00 p.m. Monday through Thursday, between the hours of 8:00 a.m. and 5:00 p.m. on Friday, and between 10 a.m. and 2 p.m. Saturdays. Hours will vary between semesters and during the Summer.

B.    Materials will be circulated to all students, faculty, administrators, and staff members.  Citizens living in the college service area may also utilize the library including circulation privileges, provided they properly apply for and receive a library circulation card. Circulation policies are detailed in the library brochure available at the Circulation Desk.

C.    Faculty may designate materials as "Reserve Materials."  Such materials will be shelved behind the circulation desk and will be released to the student under the conditions established by the faculty member.  In the case of materials designated for overnight circulation, the material may not be released from the library until five minutes before closing time and is due in the library at opening time on the next day of operation.

D.    The library will acquire materials that support, supplement, and expand on the curriculum of the college.  Materials not related to the curriculum of the college will be purchased on a limited basis.  Current fiction, in particular, will be left to its proper provider, the public library.  The faculty should be careful to request materials that conform to the curricular guideline, although a limited number of more sophisticated materials will be purchased specifically for faculty use.

E.    Materials needed by the faculty for a given semester should be ordered at least six weeks in advance of time they will be needed, especially audiovisual materials.

F.    The library will provide to all patrons interlibrary loan service, reference service, copying services (within copyright guidelines), and general assistance in using the collections and services.

G.       The library will provide access to computers for student and faculty use through the library's Computer Center. IBM compatible computers with applications and tutorial software will be available to support class assignments.

H.    The library will accept, gratefully, materials that are donated to the library and are deemed appropriate for our collection.  The donor should understand that the library reserves the right to dispose of all donated materials in a manner deemed appropriate by the library with regard to the quality and timeliness of the materials and the needs of the library.

AUDIO VISUAL EQUIPMENT PROCEDURES

A.      Acquisition

1.    Due to Federal and Department of Technical and Adult Education funding sources and constraints, Technical Division requests using these funds will purchase equipment through division procedures.

2.    For other units/divisions, faculty members should make recommendations based on individual, program, division or college goals to division/department chairs to be forwarded to the Academic Dean via Unit Plans.  The dean will coordinate a prioritized acquisition list and forward to the Director of Library for purchase as funds are allocated.

B.      Usage

1.    Due to inventory controls, the nature and sensitivity of equipment and laboratory requirements, it is not feasible to move items.  However, when there is a need for equipment to be used, accommodations for time at the equipment location will be made available if at all possible.

          2.    Requests for equipment use should be made well in advance, preferably at least a week in advance.

3.    If instruction in operation of equipment is needed, it should be requested in advance.

4.    Individuals using equipment more than once should learn to set up and operate it themselves.

C.      Audio Visual Software, Films, Etc.  Requests for items of less than $100 will be forwarded to the library as usual.  Items over $100 will be requested in the same manner as audio visual equipment.

                                       BUSINESS AND PERSONNEL MATTERS

Bookstore

The College Bookstore operates to provide students with the books and supplies needed for Bainbridge College courses.  Faculty members must communicate their needs through appropriate Division/Department heads, allowing the Bookstore Manager sufficient time to procure the merchandise.  During the first week of classes, the bookstore will stay open longer to accommodate evening classes.  During times when the bookstore is closed, requests for services from the bookstore should be directed to the Business Office.

Campus Security

The College provides security personnel around the clock.  Any personnel observing unsafe or suspicious situations should notify the security guard, the Director of Plant Operations, or the Vice President for Business Affairs.  The telephone number for campus security is: 248‑7017.  The College is also included in the Emergency 911 system for Decatur County.

Emergency Procedures

Copies of the Bainbridge College "Accident/Illness Procedures" are available in all division/department offices and in the offices of all full-time faculty members.  Because of their limited time on campus, part-time faculty members are advised to seek assistance from full-time employees in the event of an emergency.  (Interrupt another class if absolutely necessary.)  If access to a faculty member's phone or a library phone is not possible, pay phones are located in the Student Center or the Technical Studies Building.

Parking

Part-time faculty members can obtain parking decals upon request to the Business Office.  Certain areas are reserved for employee parking; parking decals identify employee=s vehicles.  A detailed Traffic Code is available in the Business Office.  All parking and driving regulations apply to part-time faculty members.

Records Laws

Bainbridge College adheres to the following laws concerning college records:

A.     Family Educational Rights and Privacy Act - This is a Federal law that prohibits the release of personalized student educational records.

B.     Georgia Open Records Law - This law provides for public access to college records, unless specifically exempted in the law.

C.     Georgia Records Management Law - This law delineates requirements for retention of specific records held by the college.

All inquiries for student information should be referred to the Director of Admissions.  Any inquiries for other records should be referred to the Vice President of Business Affairs, who has been designated the Custodian of the Records.

Drug Free Workplace Policy

The work environment of Bainbridge College will be drug free.  The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace.  Employees are expected to arrive at work drug-free and to remain drug free while at work.

As a condition of employment, each employee will abide by the requirement of the above policy, and will notify the Vice President of Business Affairs of any criminal drug statute conviction (or plea of Anolo contendere@) for the violation occurring in the workplace.  Such notification will be no later than five days after such conviction or plea.

Violations of the above policy will be considered acts of gross irresponsibility and shall be subject to disciplinary procedures, possibly resulting in suspension or termination of employment.

Sexual Harassment Policy

A.    Sexual harassment of employees or students at Bainbridge College is prohibited and shall subject the offender to dismissal or other sanctions after compliance with procedural due process requirements.  Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitutes sexual harassment when:

1.   Submission to such conduct is made explicitly or implicitly a term or condition of an individual's employment or academic standing; or

2.   Submission to or rejection of such conduct by an individual is used as a basis for employment or academic decisions affecting an individual; or

3.   Such conduct unreasonably interferes with an individual's work or academic performance or creates an intimidating, hostile, or offensive working or academic environment.

B.    For purposes of this policy, sexual harassment is defined as follows:

1.   Sexual conduct of any nature which is not freely and mutually agreeable to both parties.

2.   Communications of a sexual nature, whether verbal, written, or pictorial, which are made with the intent to intimidate the person receiving such communications.

3.   Solicitation of sexual conduct of any nature, when submission to or rejection of such conduct is intended to be the basis for either implicitly or explicitly imposing adverse or favorable terms and conditions of employment or academic standing.

C.    Procedure for handling sexual harassment complaints:

1.    Any student wishing to discuss a complaint related to this policy should contact either the Dean of Students or the Vice President Academic Affairs.  Employees wishing to discuss a complaint should contact the Vice President of Business Affairs or the Vice President of Academic Affairs.  Complaints should be discussed with the appropriate person within 30 days after the occurrence of the alleged act causing the complaint.  All complaints will be dealt with promptly and confidentially.

2.    If a Complainant is not satisfied with the results of discussions, he/she will be informed of the option to file a sworn statement (affidavit) with the institution=s Affirmative Action Officer, setting forth in substantial detail the alleged incident(s) of sexual harassment, including the relief requested (e.g., restoration of lost job benefits).

3.    The Affirmative Action Officer will invite sworn statements from witnesses suggested by the Complainant.  [Total elapsed time from date of complaint to completion of this step:  5 working days.]

4.    The Affirmative Action Officer will present the alleged harasser (employee) with a copy of the victim's complaint and other sworn statements, if any, and provide the employee an opportunity to file a reply sworn statement (affidavit).

5.    The Affirmative Action Officer shall then invite sworn statements from witnesses named by the employee.  [Total elapsed time from date of complaint to completion of this step:  10 working days.]

6.    Depending upon the state of the evidence at this stage (e.g., admission or denial by the employee; corroborative witnesses supporting Complainant's allegations; corroborative witnesses who support the employee's denial), the Affirmative Action Officer may choose to invite both the Complainant and the employee to appear and discuss the status of the case, affording each an opportunity to summarize their respective positions.  No attempt will be made to discourage the Complainant from pursuing the sexual harassment charge.  [Total elapsed time:  15 working days from date complaint received.]

7.    A full report of the investigation, with the statements and other evidentiary matter attached, will be provided by the Affirmative Action Officer to officials designated by the President as the Grievance Committee to conduct an informal inquiry.  The President shall be notified when the case has been presented to the Grievance Committee.  The Grievance Committee shall make findings of fact and recommendations to the President or his/her designated representative concerning the disposition of the case (i.e., whether the evidence fairly describes the elements of a charge of sexual harassment, in light of all evidence submitted by both sides).  [Total elapsed time from receipt of complaint to presentation of the case to the Grievance Committee:  20 working days.]

8.    If the President accepts the findings of the Grievance Committee that sexual harassment has occurred, or recommendations that further action is warranted, the President, or his/her designated representative, will commence due process procedures identical to those appearing in the Regents' Bylaws, pages 12-15, Procedures for Removal of Faculty Members.  In the case of classified employees, the due process procedure set forth in the Business Procedures Manual, Vol 3A, Section II-I and K, shall be followed.

9.    The faculty member or classified employee will be provided with a notification letter similar to that described in Bylaws of the Board of Regents, paragraph VI-B-8d.3.  [Elapsed time from receipt of complaint to service of the notification of letter:  30 working days.]

10.  In the event a due process hearing requested by the employee is held, the President shall receive and review the findings and recommendations of the Hearing Committee as provided for in the Regents' Bylaws or Business Procedures Manual referred to above.  The President may approve such findings which he/she determines are supported by substantial evidence.  Adverse personnel actions may include termination, or a lesser sanction, as determined by the President in his/her discretion.  [It is contemplated in these guidelines that the President's final action will be completed not later than 60 days from receipt of the Complainant's affidavit alleging sexual harassment.]