Frequently Asked Questions (FAQs)
Answers:
How do I find out my new BCID?
After October 20, 2006, you will be able to look up your new BCID on the BANNER menu page.
Where do I go to get my new Bainbridge College ID Card?
The Office of Student Activities will issue new Bainbridge College ID cards from 8:00am to 5:00pm, Monday through Friday, for students, faculty and staff to come have their new Bainbridge College ID Cards made.
Do I need to obtain a new Bainbridge College ID Card, which contains the BCID?
All existing Bainbridge College ID Cards will continue to be accepted on-campus with no interruption of service through December 31, 2006. BC is requiring students, faculty, staff, and affiliates to obtain a new Bainbridge College ID Card, which contains the BCID by January 31, 2007. A cardholder may come to the Office of Student Activites to receive a new Bainbridge College ID Card containing the BCID. There is no charge for the production of a new Bainbridge College ID Card. BC faculty, staff and affiliates will be required to exchange fall 2006 Bainbridge College ID cards for the new Bainbridge College ID cards.
What number do I use to log into BANNER?
You should use your BCID as your User ID for BANNER, the BC Web Access System. To assist current students and faculty, there is a BCID look-up link on the BANNER menu page.
If I am a new student, how do I get a BCID?
Effective spring semester 2007, new students will receive their BCID information from the Office of Admissions and Records.
Can grades be posted using the BCID?
No. Student information cannot be posted using "personally identifiable information" as defined in FERPA. According to federal regulations and BC policy, "Personally identifiable information" includes, but is not limited to:
How will the College use my Social Security number?
BC follows all legal requirements for use of SSNs. Your SSN is handled in a confidential manner, and will not be used as a record number in BC business systems. It will be used for mandated business functions such as financial aid and tax reporting to federal and state government agencies. It will also be used in conjunction with insurance and retirement programs, Board of Regents reporting, and other official College business activities as appropriate.
Why do we need a SSN policy?
In response to the growing concern by all campus constituents regarding identify theft and the confidentiality of individual Social Security numbers (SSNs), BC established a project team with both functional and technical campus representatives, to implement a unique, non-SSN campus identifier for students, faculty and staff. As part of that effort, administration has adopted a Social Security Number Policy to clearly inform and direct campus units on the proper and improper collection and disclosure of Social Security numbers. It is the intent of the College to take the necessary precautions to protect the identity of all of its constituents.
It is important to note that an individual's Social Security number, where appropriately collected, will remain a part of every individual's official records, as it will be required for certain business and services, like payroll and student financial aid. It is the College's intent to protect this confidential information for all individuals by informing all constituents how the number will be used.
How do I get a BCID for newly hired employee?
Student employees will already have a BCID assigned by the Banner Student Information System. Office of Human Resources administrators will request a BCID for new faculty and staff.
Will my BCID appear on paychecks?
No. Your PeopleSoft Employee ID (emplid) will still be used in HR/Payroll and printed on your paycheck advice.
Will the BCID impact retirement and insurance records?
No. The BCID will not be used as an identifying number for reporting to retirement systems or insurance companies. It is still necessary to use SSNs for these purposes.
What is the difference between my Employee ID (emplid) and BCID?
Your Employee ID is an automatically assigned number, which identifies you in BC's PeopleSoft HR/Payroll system. The BCID is a unique number which identifies you across multiple systems at BC.
What is the College System's Board of Regents doing about the use of SSNs for all state schools?
The Board of Regents issued the document "Converting from Use of Social Security Numbers to a Unique Identifier" in December 2003. This document states:
"The College System of Georgia is committed to implementing practices and procedures to ensure the protection of confidential information, including replacing the Social Security number with a alternate student identifier.”
“Institutions should have clearly defined policies and procedures on the generation and maintenance of student identification numbers and the collection and use of the Social Security number. These policies should be developed within the governance structure of the institutions and should be included in student, faculty and employee handbooks.”
“The federal law prohibits institutions from requiring students to provide their Social Security number; however, the law does not prevent or discourage institutions from requesting and maintaining the Social Security number a part of the student record.”
“Institutions are encouraged to clearly document why the Social Security number is being requested, how and when the number will be used, and to whom it can be disclosed.”
Email any questions to: bcid@bainbridge.edu